Preparation Of Emergency Response Plan

An emergency response plan is essential for protecting the safety and well-being of personnel, minimizing damage to property and ensuring a swift in the event of an emergency. This document outlines the procedure to be followed during various types of emergencies, assigns responsibilities and identifies necessary resources for an effective response.

Section 41B(4) of the Factories Act, 1948, mandates that factories must have an on-site emergency plan and detailed disaster control measures in place.

Purpose :

To protect people and property at your factory from any type of accident, dangerous incidents (as per Rule 103, Gujarat Factories Rules), emergencies, or disasters that may happen in or affect your plant at any time.

The purpose of this section is provided emergency response plan for orderly evacuation of employee in the prevent of any emergency arising out of the event.

Scope :

Emergency response plan is shall be communicated to all staff and employees of the site. this is not covering any unforeseen incidents/ events where the mentioned program is not enough to cover the risk.

Objective :

The main objective of emergency plan is to minimize to risk to mean and machinery and rapidly control and contain the damage to minimum and reduce recurrences.

The emergency can be of below mentioned but not limited to :

Fire and explosion.

Spillage of toxic chemicals and acids.

Total and serious power failure.

Serious accident situation causing fatality or multiple injuries to human life.

Natural calamities Ex. flood, earthquake, cyclone.

Medical emergencies like food, poisoning water poisoning etc.

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Task And Responsibility :

Incident commander :

In the event of emergency IC (incident controller) shall be responsible for all decision made during emergency. he shall active all department and other important services for talking necessary action and helps as mentioned but not limited to :

Medical services

fire services

electrical services

civil services

transport services

He shall inform top management to ensure coordination of emergency activities and ensure that all works immediately stopped.

All work immediately stopped.

All vehicles pulled to the side of the road.

All machines and other sources of ignition is shut down.

Administrative Manager :

He shall be incident commander . The administrative manager shall maintain and coordinate communications during emergency and arrange for medical treatment of the victim. He shall mobilize additional manpower and arrange for other resources as necessary from to time.

Incident Coordinator (HSE Offices) :

The incident coordinator shall assume the key role in the emergency. He shall inform the injuries and damage to incident commander. IF required he will coordinate with administrative manager for towns fire services, safety and medical department.

His Duty shall also include,

Directing emergency personnel and requirement.

Coordinating off the area of damage.

Ensure clearing of all emergencies exists to the assembly area.

Ensure that all employees are familiar with location of alarm system, elevator, extinguishers and evacuation routes.

All staff And Employees :

In case of emergency as mentioned the staff employees of the site shall wait the instructions from the respective section Incharge. They shall not try to act their own or shall provoke other to do anything, which may cause potential harm or mislead other.

When asked to evacuate the employees must proceed to the assembly area outside the office building & report to the Incharge of head count.

All staffs & employees shall remain in their assembly area untial they are notified to evacuate after all clear signal.

Drills :

Emergency and evacuation drill shall be conducted at least once in a six month in accordance with OHSAS manual. It is imperative : that all persons are fully aware that at no time shall they put themselves at risk in event of fire, contaminant is sought without personal injury.

General Emergency Procedures :

Where specific procedures may not have been established, judgment shall be used in determining the best course of action. Follow the guidelines below for assistance.

All emergencies are to be handled by the highest ranking person present to be assisted by who may be available.

The ranking person shall delegate responsibility for making emergency phone calls.

The emergency phone numbers are to be placed at the reception.

The need of the ambulance or other emergency equipment shall be determined by highest ranking person present or by any medical personal present , expert where a catastrophic event has occurred. In the event of catastrophic occurrences, any body may call for an ambulance.

In all instances the stop management shall be notified immediately by phone Fire Procedure.

General fire protection procedures described in this section apply to any location. Emergency procedures to be used in the event of a fore include the following :

Make A safe attempt to extinguish. Do not endanger your life.

At the same time notify the admin manager / fire department.

Have an employee meet at the entrance of the building to direct them location of the fire.

Keep all spectators and non-essential employees away from the fire.

If explosives type materials are involved immediately evacuate all personnel.

Make no comments. Refer all inquires to the officer HSE.

Security guard forces will be instructed in the use of fore first response equipment and will be thoroughly familiar with plans for summoning local unit to fight fire after working hours, on Saturdays, Sundays and holidays.

Accident Involving Serious Injuries :

Barricade the area/do not disturb/distort the accident scene.

Provide for necessary first aid to the victim if necessary.

Call ambulance, or have first available person call.

Nearest hospital service, and advice of complete situation.

Remove and/or keep back all non-essential personnel.

Provide assistance to rescues personnel as requested.

Make no comments. Refer all inquires top Manager.

Allow no picture to be taken, except upon approval of the HSE Officer.

Make full investigation and report per the requirements of safety management systems.

Property Damage Accidents :

Notify the Officer HSE at first availability. The Officer HSE should immediately notify or arrange notification to to the management.

Protect against further damage whenever possible.

Where the possibility of fire, electrical injury, or explosion exists, take additional measures as necessary to protect.

Keep all spectators and essential employees back and/or away from the area.

Make no comments. Refer all injuries to officer HSE.

To the extent possible allow no ON-SITE pictures to be taken, except upon approval of the officer HSE.

Public Demonstration :

Notify the officer HSE who will notify appropriate authorities.

Remove all employees from the demonstration area.

Do not allow any verbal or physical confrontations except personnel protection.

If the conditions become s worse and no supervisory personnel are present employees are to remain ibn the office and wait further instruction.

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Bomb Threats :

When a bomb threats is received for the first time :

The office and site shall be evacuated immediately.

Evacuation will make of all personnel in the office and sire.

A count should be made to assure that all are present accounted.

Local police, Fire or Bomb disposal. Do not allow anyone except authorized personnel to re-enter the area.

If it is necessary to stop detour traffic away from the affected area, utilize local police or flagman.

The appropriate authorities will make a search of premises. No supervisory personnel or other employees are to be involved with search. Notify any affected business or residents who may be endangered.

Appoint one person (generally the ranking person present) as the spokesperson.

Allow no photograph on site.

Make no comments.

Notify the top management immediately.

Assist the authorities with information and in every other way possible, without placing any employees in any danger.

If a suspicious article is found, do not touch it. Have the appropriate authorities handle the situations from the point.

If no bomb is found and a second threat is made shortly after the first one, the premises should be evacuated again and searched again by the appropriate authorities. If a third threat occurs under circumstances which make the threat appear to be a continuation of the same pattern of false claims, careful evaluation of the circumstances is to be made by the company senior management is consultation with appropriate law enforcement authorities.

If a threat occurs after a substantial period of time has elapsed since the previous threat, or if for any reason the threat seems to be unrelated to the earlier threats, the above procedures should be followed as indicated for the initial threat.

Emergency Flow Chart :

Emergency Response Plan Form :

01. Incident Commander :

Name :

Contact No :

02. Incident Coordinator :

Name :

Contact No :

03. Evacuation Team :

Evacuation team leader and member name

04. First Aid Team :

First aid team leader and member name

05. Fire Fighting Team :

Fire fighting team leader member name

06. Head Count Team :

Head count team leader member name